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Ryan Young Interiors — User Creation and Onboarding

KB00011071
Ernesto Cano Work Instruction Draft 1 min
DraftErnesto Canov2.0
Published Oct 24, 2024Expires Oct 24, 2025 (expired)

RYI New User Creation Steps:

Section titled “RYI New User Creation Steps:”
  1. Login to M365 and verify there is a Microsoft 365 Premium License
  2. If there is no license please reach out to Dylan Quiros.
  3. If Dylan Quiros is not available to add licenses, please reach out to the Service Desk Leads.
  4. Once there is a free license move on to user account setup
  5. Launch the SP admin center: https://ryanyoung-admin.sharepoint.com/_
  6. Select sites and export all sites:
  8. Send Sandra the CSV and request she highlight every site/team that the user will be a part of.

User Account setup

Section titled “User Account setup”
  1. Login to RYI-DC2
  2. Launch Active Directory
  3. Expand Ryan Young OU
  4. Right click Users, and create new user
  6. Input all the required information in to AD (Found in the User Spec form)
  7. When selecting a user name. Please use the user’s first name.
  9. Click next, and enter the users password.
  10. Be sure to check “User must change password at next logon”
  11. Click Next and Finished
  12. Fill out the address field with the information in the user spec form
  13. Under the user account tab please select “Password Never Expires”
  14. Under the General Tab Fill out the following: (If given on the form)
  15. Office
  16. Telephone Number
  17. Website (If applicable)
  18. Under the Organization Tab fill out the following (If given on the form)
  19. Job Title
  20. Department
  21. Company
  22. Manager
  23. Launch PowerShell “As Administrator”
  24. Run the command below to force a delta sync to Azure:
  25. Import-Module ADSync
  26. Start-ADSyncSyncCycle -PolicyType Delta
  27. Verify the account has been sync’d, and is now showing with in M365
  28. Once the account is in showing with in M365 licenses the account
  29. Setup Distribution groups as requested in the user spec form.
  30. Once Sandra has sent over the excel file with the requested sites/teams the user needs to be a part of, open the user and select “manage groups”
  31. Begin adding user to each security group/site (the site/team name will have the same name as the security group)
  32. In an Encrypted email, please email the POC the username and password for the new account
  33. Reach out Sandra to schedule time to remote provision the End-Point

End-Point Provisioning (See KB00002320 for further details)

Section titled “End-Point Provisioning (See KB00002320 for further details)”
  1. Login to the laptop using local admin account
  2. If account is not “Localuser” Sandra will be able to Provide Creds
  3. When provisioning the End-Point for the new employee verify the following Standard applications have been installed
  4. Add PC into Intune and confirm it is compliant with all policies
  5. Any connection VPN (vpn.ryan-young.com)
  6. OneDrive
  7. Zoom Meeting launcher
  8. Google Chrome (set as Default)
  9. Add the computer to the domain
  10. Remove Add-on Applications (Bloatware)
  11. Clean up task bar, and pin only office applications
  12. Clean up start menu and have production application (Work Apps)
  13. Remove Cortona Task Button
  14. Add user as local admin
  15. Once setup of the End-Point has been completed. Add the new employee to the following group in Azure AD
  16. MFA-VPN

Other Setup Requirements:

Section titled “Other Setup Requirements:”
  1.  Setup scan to OneDrive:
  2. Login into the “Kyocera OneDrive Scan Account” (creds in pwstate - DO NOT MFA)
  3. Launch OneDrive and navigate to the scans folder
  5. Open Company Scans and create a folder with the user’s full name.
  6. Share the folder to the newly created user.